UIUC has a limited submission selection process because government agencies, private foundations, and corporate sponsors often accept only a limited number of proposals, applications, or nominations from a single institution (thus the term "Limited Submissions").
The OVCRI oversees the limited submission selection process and selects one or more proposals that will be submitted to the sponsor informed by the review process. The typical process for selection is outlined below, although exceptions are made in certain situations: for example, when the deadline is short, when the program is highly focused, or when a proposal involves a strategic interest of the university.
The OVCRI normally delegates responsibility for programs related to graduate student education and research to the Graduate College and may delegate responsibility for other specialized funding opportunities to other relevant campus units. The delegated unit is responsible for the application process, reviews, and campus approval and may follow procedures different from those outlined below.
Faculty and other researchers wishing to pursue a limited submission opportunity must work with the OVCR or the delegated unit. A researcher responding to a limited submission opportunity must follow the process outlined below and obtain campus approval prior to sending a proposal to the Sponsored Program Administration (SPA).
The OVCRI notifies the research community of limited submission funding opportunities in a biweekly email announcement and will perform a "downselect" when we receive significant interest from a number of researchers for a particular opportunity. If another unit will make the selection, this will be indicated in the notification to the research community.
The OVCRI sometimes does not announce new or narrowly targeted opportunities, but instead relies on relevant administrative units to identify the opportunities and notify their researchers. Researchers intending to compete for such an opportunity are expected to email the OVCRI at firstname.lastname@example.org as soon as possible to submit a notice of intent to the OVCRI as soon as possible to make OVCRI aware of the opportunity and their interest. This will allow the OVCRI to determine the need for an internal downselect.
The normal selection process is straightforward:
The Office of the Vice Chancellor for Research and Innovation announces opportunities via a biweekly e-mail announcement.
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A notice of intent (NOI) should be submitted to the OVCRI by researchers who are interested in limited submission funding opportunities that are not announced by the OVCRI. The lead PI should submit a NOI via email to email@example.com with the following information:
NOIs should be submitted as soon as possible.
The researcher must submit an electronic pre-proposal by the date specified in the limited submissions announcement. Researchers who do not submit a pre-proposal by the posted date are not guaranteed consideration in an internal downselect.
Pre-proposal guidelines vary according to the funding opportunity. Please contact firstname.lastname@example.org for pre-proposal instructions for the limited submissions opportunity of interest.
For research proposals, limited submission review panels usually comprise of associate deans for research (ADRs), institute directors representative of appropriate disciplines, and faculty identified by the ADRs or the OVCRI. In cooperation with colleges/institutes, additional faculty may be recruited to serve on the panels. When the funding opportunity is from a private foundation, the panel usually includes a representative of the Office of Foundation Relations.
Selection advisory panel members review and rank the pre-proposals, taking into account additional factors such as which pre-proposal teams that will have the best chance of success in external competition and the alignment of the which pre-proposals are best aligned with the University's strategic goals. Panels may meet to discuss the combined rankings. The panel’s recommendations are forwarded to the VCRI for approval. Panel members are encouraged to provide written feedback to be shared with applicants, along with any informal feedback that may be helpful in formulating a final decision. To ensure that PIs have adequate time to prepare final proposals, the reviewers and the OVCRI work to provide PIs with a rapid response.
The OVCRI electronically notifies the colleges/institutes, ADRs, department heads, and SPA. The OVCRI also sends applicants written feedback from the review panel if applicable.
Researchers/Teams who are selected to apply for limited submission opportunities are expected to work with the appropriate administrative units to prepare strong proposals and to submit those proposals by the designated deadline. Researchers/Teams that decline the selection must notify the OVCRI as soon as possible so that another researchers/teams may compete. Notificiatons must be sent to email@example.com.
Research Development Coordinator
Richard provides support throughout the limited submission selection process and assists with choosing submitted proposals.